Opportunities at United Nations Office for Project Services (UNOPS)


Background Information – Job-specific 

Division of Country Programmes (DCP) is the operational arm for ITC’s technical cooperation. It has primary responsibility for liaison with countries benefiting from ITC assistance, for coordinating ITC’s field-level activities, including relations with field-based donors and ensuring responsiveness of ITC’s programmes to national and regional trade promotion needs and priorities. The Division leads and coordinates ITC’s “Needs assessment and programme design” core service and its functions involve all areas of ITC’s mandate. The Division is responsible for the programming and overall management of regional and country-specific, multi-disciplinary projects which are implemented in close coordination with the other substantive divisions.




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The Office for Africa (OA), one of DCP regional offices, has developed the Market Access Upgrade Programme (MARKUP). MARKUP aims to contribute to economic development in the East African Community (EAC) through boosting trade and regional integration. MARKUP’s outcome is to improve regional market access to EU and the East African region for five EAC partner countries for selected value chains: coffee, tea, cocoa, avocado, spices and horticulture. The project will cover activities in Tanzania, Kenya, Uganda, Rwanda and Burundi through the provisions of partnerships with national, regional and international institutions.
The MARKUP projects implemented by the ITC are part of a bigger MARKUP programme for which other partner organizations are involved and working all under the same umbrella. More specifically, ITC has the responsibility to implement a regional component for the EAC (EAC-Window) as well as country specific components (Tanzania and Burundi Windows) which are all integrated and delivered as one and in close collaboration with other programme stakeholders.
With regards to ITC’s involvement, MARKUP covers the following interventions:
EAC-Window

  • Enhanced capacity to advocate for the removal of sector trade barriers
  • Export competitiveness enhanced for sector SMEs
  • Business development capacities improved for sector SMEs

Tanzania Window

  • Enhanced awareness on sector enablers through market analysis and research

Burundi Window

  • National Quality Infrastructure framework, inspection and certification services strengthened
  • Laboratory testing capacities for coffee/tea improved
  • Quality related extension services strengthened

The Programme will be implemented in close collaboration with the German International Cooperation Agency (GIZ), with a Project Coordination Unit (PCU) to be set up in Arusha, Tanzania, and with a backstopping unit based in Headquarters. The PCU in Arusha will consist of a Coordinator, a Senior Regional Technical Officer, an M&E Officer, a Standards and SPS Expert and two Programme Assistants. At Headquarters, located within the Office for Africa, there will be a Programme Management Officer, a Project Officer and a Programme Assistant. A National Coordinator will appointed in each EAC member state, seconded by an Administrative Assistant (only in Burundi and Tanzania).
The function of National Coordinator requires a combination of managerial and technical skills relevant to a capacity-building programme in regional trade and selected value chains. The incumbent shall be capable of working with a broad range of national, regional and international institutions that are involved in the successful execution of the MARKUP programme.

Purpose and Scope of Assignment 

The Senior Regional Technical Officer will assume full responsibility for the effective delivery of the MARKUP Programme within a results-based management framework. To this end, s/he will oversee the work of ITC’s regional/national implementation units established in Arusha and Partner States and work in close cooperation with the MARKUP Coordinator in Arusha as well as Officers based in Geneva. The incumbent will report to the Chief, Office for Africa at ITC Headquarters and will be supported by one administrative support staff.

Functional Responsibilities

The function includes a mix of management and key technical responsibilities and will also perform the duties of National Country Coordinator Tanzania as follows:

Coordination and Management: (10%)

  • Acts as prime entry point and member of MARKUP Programme Coordination Unit (PCU) in Arusha and assume responsibility for an effective day-to-day functioning in support of ITC’s projects.
  • Participate in PCU, EU and EAC meetings and debriefing sessions and report back to the project Steering Committee.
  • Lead the permanent liaison with the EU, the EAC Secretariat as well as all project stakeholders and partners such as GIZ, UNIDO and national governments.
  • Manage relationships with and ensure ownership by regional and national project partners and beneficiaries in Tanzania and the EAC region.
  • Lead the development of annual/country specific calendars of activities and implementation schedules in close collaboration with Project Officers in Geneva.
  • Advocate for MARKUP within EAC Secretariat to obtain the necessary support for efficient project implementation.
  • Identify risks (political, technical, management, communication) to project implementation and propose mitigation actions.
  • Contribute to the development of a funds mobilization strategy to attract complementary resources and facilitate project expansion over time and as required.
  • Ensure regular reporting to and coordination with ITC Headquarters in Geneva

Technical implementation: (60%) and National Country Coordinator in Tanzania (30%)

  • Manage the delivery and monitoring of all project components and ensure synergies between components with due consideration to skills transfer and exchange of best practices.
  • Lead the MARKUP Technical Committee (in situ or from remote) and prepare relevant inputs as required.
  • Represent MARKUP at national meetings and events, including for donor and stakeholder coordination needs;
  • Provide technical support in the delivery of project components. This will include institutional assessments, market analysis, sector prioritization, value chain mapping and strategy formulation, organization of regional trade support networks, regional trade information systems, regional competitiveness enhancement and sector-specific product and market development.
  • Carry out technical research and develop new concepts with relevant project partners with a view to generate new business opportunities.
  • Collect information for monitoring and undertake regular performance assessment of technical consultants, international/national experts and institutional partners and report back to the EAC and ITC for adjustments.
  • Take full responsibility for the coordination of inputs from the National Country Coordinators to ensure synergies and effective delivery of project activities/events in each EAC countries.
  • Organize series of inter-regional consultations, including high-profile business forum, for policy exchange and public-private sector dialogue.
  • Represent the project in relevant trade-related technical assistance (TRTA) coordination networks to ensure project visibility and effective linkages and synergies with other relevant initiatives.
  • Ensure and lead the project visibility, efficient communication and outreach at the national level, in provinces, and at regional levels including representation of the project at regional events.
  • Ensures that the skills developed under MARKUP topics are transferred to EAC Secretariat staff during project implementation.
  • In close cooperation with partner institutions, identify SMEs/participants/trainees with relevant expertise/needs to ensure maximum impact and country coverage, incl. in provinces.
  • Mobilize beneficiaries and partners organizations to participate in project events and technical workshops.
  • Provide coaching support to national experts and provide technical guidance as required.
  • Maintain permanent liaison with local EU Offices and national Government authorities for MARKUP visibility as well as technical and communication needs.
  • Translate working document into local languages as required.
  • Keep abreast of the economic development in the EAC region and ensure consistency between MARKUP projects and the trade and investment development Agenda of the EAC.

Monitoring and Project Controls Outputs And Delivery Timelines

  • Annual detailed workplan available and approved by stakeholders (yearly)
  • Participation in Steering committee meetings (twice a year)
  • Participation in Technical Committee Meetings (monthly)
  • Funds mobilization strategy available (end of programme)
  • Represent MARKUP and ITC in national implementation meetings (weekly)
  • Deliver Trainings and provide technical guidance, advice and counselling (as required)
  • Technical documents and training material available (as required)
  • Communication material available (as required)
  • Performance assessment of technical consultants and international/national experts available (as required)
  • List of SMEs to participate in training events available (as required).

Education/Experience/Language Requirements

Education

Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or a related field.
A combination of a first university degree (bachelor’s or equivalent) with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Work Experience 

A minimum of seven (7) years of progressively responsible work experience in technical project/programme management amongst which several working with African development partners. Experience in Market Access Conditions, Trade Policy and/or Trade Facilitation issues.
Experience in Agro-processing and value chain enhancement for selected sector (coffee, tea, avocado and spices) desirable.

  • Language (s)Fluency in English is required. Knowledge of French and Swahili desirable.
    Competencies
    Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
    Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
    Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
    Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
    Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
    Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
    Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
    Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
    Functional competencies
    Knowledge of Trade Policy and Trade Facilitation.
    Fully computer literacy (Microsoft Suite)
    Knowledge of value chain enhancement, trade finance and investment, quality and standard issues desirable.
    Familiarity with the UN system and EU reporting requirements desirable.
    Knowledge of EAC rules, strategy and functioning desirable.
    Contract type, level and duration
    Contract type: Local Individual Contractor Agreement (LICA)

    Contract level: LICA-11
    Contract duration: Six (6) months initially with possibility of extension up to four (4) years, subject to performance and availability of funds.For more details about the ICA contractual modality, please follow this link:

    https://ift.tt/1wMSeZIAdditional Considerations

    • Please note that the closing date is midnight Copenhagen time
    • Applications received after the closing date will not be considered.
    • Only those candidates that are short-listed for interviews will be notified.
    • Qualified female candidates are strongly encouraged to apply.
    • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
    • This post is open to Tanzanian nationals only.

    Background Information – UNOPS UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
    Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
    With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
    A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.
    UNOPS values its people and recognizes the importance of balancing professional and personal demands.

  • APPLY HERE

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Overview

The MARKUP project implemented by ITC in Burundi is part of a bigger MARKUP programme in which other partner organizations are involved and working all under the same umbrella. More specifically, ITC has the responsibility to implement a regional component for the EAC (EAC-Window) as well as country-specific components (Tanzania and Burundi Windows) which are all integrated and delivered as one and in close collaboration with other programme stakeholders. The programme is funded by the European Union.
Concerning ITC’s involvement, MARKUP covers the following interventions:
EAC-Window:

  • Enhanced capacity to advocate for the removal of sector trade barriers
  • Export competitiveness enhanced for sector SMEs
  • Business development capacities improved for sector SMEs

Tanzania Window:

  • Enhanced awareness on sector enablers through market analysis and research

Burundi Window:

  • National Quality Infrastructure framework, inspection and certification services strengthened
  • Laboratory testing capacities for coffee/tea improved
  • Quality related extension services strengthened

The Programme will be implemented in close collaboration with the German International Cooperation Agency (GIZ), with a Project Coordination Unit (PCU) to be set up in Arusha, Tanzania, and with a backstopping unit based in Headquarters. The PCU in Arusha will consist of a Coordinator, a Senior Regional Technical Officer, an M&E Officer, a Standards and SPS Expert a Regional Administrative Assistant (current opening) and National Administrative Assistant in Burundi. At Headquarters, located within the Office for Africa, there will be a Programme Management Officer, a Project Officer and a Programme Assistant.

Functional Responsibilities
  • Performs a wide range of office support and administrative functions.
  • Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
  • Facilitate liaison with other colleagues based in Kampala, Bujumbura, Nairobi, Kigali and ITC’ HQ as required (phone call, email, letters etc.)
  • Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
  • Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
  •  
  • Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
  • Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
  • Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
  • Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
  • Assists in the preparation of presentation materials using appropriate technology/software.
  • Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
  • Performs data entry and extraction functions.
  • Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
  • Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
  • Performs general administrative tasks and support to ITC staff and consultants (e.g. leave and attendance recording, arrangements for meetings and other events (training workshops), reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
  • Maintains files (both paper and electronic) and databases for work unit.
  • Monitors Imprest Account Expenditures and bring them to the attention of the Senior Technical Officer.
  • Provides guidance to the Team Assistant in Burundi on general office processes and procedures.
  • Performs other duties as assigned.

Monitoring and Project Controls

Provides reliable administrative coordination of MARKUP planning and preparation activities and general office support services in the country. Processes work and requisite follow-up accomplished under some supervision, seeks advice from and/or reporting to supervisor as needed. Accurately prepares administrative documents.  Consistently applies appropriate policies, guidelines and procedures. Effectively and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.

Education/Experience/Language requirements

a. Education 

High school diploma or equivalent. Training in project management and/or business administration would be an advantage.

b. Work Experience

A minimum of four years (4) of work experience in programme or project administration, technical cooperation or related area.
Experience in working with African countries and development partners, private sector or civil society organisations in the region would be an asset.

c. Language (s)

Advance knowledge of English is required. Working knowledge of French and Swahili desirable.
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source http://www.tanzania.jobsportal-career.com/2018/08/24/opportunities-at-united-nations-office-for-project-services-unops/

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