Production Assistant (EMB|PA-HP)
Salary ZAR/annum
Job Location
– South Africa — Johannesburg Metro — Johannesburg — Hyde Park
Job Type Permanent
Closing date 18 Sep 2018 23:59
Position title : PRODUCTION ASSISTANT
Position reports to : MARKETING RESEARCH MANAGER
Business Unit : EXCELLERATE BRAND MANAGEMENT
Main Purpose / Objective of the position:
The prime responsibility of the Sales Admin Assistant is to facilitate all the sales administration for the sales team.
Responsibilities:
Court space Approval Process
Collect all booking request information from sales executives
Approve booking request documentation
Submit all booking requests to on-site authorized management
Facilitate approvals for each request
Escalate all declined request to NSM
Follow up that all escalated requests have been adhered too
Document and file all requests
Manage the declined list per site
Mediametrics / Online booking system
Facilitate the setup and implementation of the online booking system. Including the SAP integration
Overview all transactional compliance by all sales staff
Manage admin staff member in all data capturing
Prepare all weekly and monthly reports
Manual version. Maintain manual version in excel of all availability and bookings until online system, fully functional
Sales Reports
Draft weekly on-site reports for each centre, for both court space and media sales
Consolidate weekly sales reports for each sales executive
Consolidate sales metrics weekly report
Maintain media avails for each site
Sales Contracts
Record and file all incoming contracts
Prepare contracts for approval
Record contract revenues
Distribute contracts to divisional stakeholders
Follow up with sales executives that signed contracts have been circulated
Production
Process manage all incoming production media sales
Process manage all production capex requirements
Overview production maintenance cycles
Liaise with production clients
Oversee production flighting reports
Data Management
Collect all data input from various partners
Collaborate all data sources into manageable data
Circulate data for each source and stakeholders
Travel Management
Facilitate all travel bookings for the sales group
Trade Partners
Facilitate all reports for trade partners
Liaise with trade partners for all requirements
Sales Collateral
Overview rate cards and keep rate cards in site bible updated
Update all necessary legal agreements
Update all necessary sales collateral
Contact information
Ryan Coston